We are seeking a detail-oriented and motivated individual to join our team as a part-time Data Entry and bookkeeping Specialist. The successful candidate will play a pivotal role in ensuring the accuracy and consistency of our financial and donor-related data across multiple platforms.


Data Entry & Bookkeeping Position (Part-Time)

Company: Romanian United Fund
Location: 5408 N Kedzie Ave, Chicago, IL, 60625
Salary: $22-$25/hr (Depending on Experience)
Hours: Highly flexible, 20 hours per week (additional volunteering hours accepted and highly desirable)

Key Responsibilities:

  1. Carry out basic office tasks, including data entry in NationBuilder, ensuring all information is accurately saved.
  2. Update and file documents in Quip.
  3. Assist in the preparation of regularly scheduled reports.
  4. Plan and potentially attend meetings, taking detailed minutes as necessary.
  5. Retrieve donor information from third-party systems (such as Benevity) and accurately upload donation and donor details into NationBuilder.
  6. Periodically reconcile NationBuilder with third-party systems to ensure consistency.
  7. Monitor and respond to emails in a timely and professional manner.
  8. Organize and save documents, payments, and project details in Quip, Google Drive, and Db.
  9. Manage bill payments.
  10. Prepare documents, reports, and other relevant information for the annual audit and Form 990 submission.
  11. Run errands as directed by the management.
  12. Assist in grant application processes and related documentation.
  13. Open and update online applications for RUF, ensuring the status is up-to-date in all online systems.


  • Proficiency in NationBuilder, Quip, Google Drive, and Db.
  • Strong organizational skills with the ability to multitask.
  • Previous experience in data entry and bookkeeping preferred.
  • Detail-oriented with a focus on accuracy.
  • Effective communication skills.
  • Ability to work independently and in a team environment.
  • Basic knowledge of accounting and financial principles.

* This highly flexible, part-time position does not include benefits, such as health insurance or retirement contributions.

How to Apply:
Please send your resume, a cover letter detailing your relevant experience, and two professional references to cosmina @ ruf.global. Use "Data Entry & Bookkeeping Position - [Your Name]" as the subject line.

Applications will be accepted until September 30, 2023, with interviews to be scheduled shortly after. Romanian United Fund is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.