We are looking for a detailed oriented, passionate Excellence Center Administrative Assistant that has between 2-4 hours/week availability to join our team and help coordinate Excellence Center activities


Job Title: Part-Time Excellence Center Administrative Assistant

Department: Excellence Center

Location: remote/online

Pay: $25/h
Position Type: Part-Time - 2-4 hours/week

Reports to: Excellence Center Director

Job Summary: The Part-Time Excellence Center Administrative Assistant provides part-time administrative support to the Excellence Center within RUF. This role assists in coordinating activities, maintains efficient communication, and contributes to the smooth functioning of the center while working part-time. The Administrative Assistant will support the Excellence Center team and help ensure its success.

Key Responsibilities:

Administrative Support:
Assist with day-to-day responsibilities, including greeting visitors and handling inquiries.
Help maintain organized records and files.
Support scheduling of meetings, appointments, and events for the Excellence Center.
Assist in preparing and distributing internal and external communications.

Documentation and Reporting:
Aid in the preparation and updating of documents, reports, and presentations.
Assist in keeping accurate records of program activities and feedback. Contribute to the preparation of regular reports on the center's performance.

Logistics and Facility Management:
Assist in coordinating logistical arrangements for center activities and events.
Monitor and replenish office supplies and equipment. Help maintain the cleanliness and organization of the Excellence Center's physical space.

Communication and Stakeholder Engagement:
Act as a liaison between the Excellence Center team and teachers, parents, and internal departments. Maintain a professional and helpful demeanor when interacting with stakeholders.
Support the development and dissemination of marketing materials and communications.

Data Management:
Assist in collecting, organizing, and analyzing center program and initiative data.
Ensure the confidentiality and integrity of sensitive information.

Other Duties:

Provide assistance with special projects and initiatives as the Excellence Center Director assigns. Stay informed about relevant industry trends and best practices.

High school diploma or equivalent; associate's or bachelor's degree preferred.
Some prior experience in an administrative role or related field.
Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). G Suite is an added bonus.
Strong communication and interpersonal skills.
Good organizational and time-management abilities.
Attention to detail and accuracy.
Ability to handle multiple tasks and work efficiently.
Professionalism, discretion, and a positive attitude.
This job description aims to convey essential information about the role and is not an exhaustive list of duties, responsibilities, or working conditions. The organization reserves the right to modify job duties and requirements as necessary.

RUF is committed to providing equal employment opportunities and encourages applicants of all backgrounds to apply for this part-time position.

Please submit your resume, accompanied by a short cover letter explaining why you would like to be a part of RUF, to [email protected]